Election & ballot packets
Ballots, candidate statements, instructions and pre-addressed return envelopes, assembled and mailed.
HOA · Property management · Election firms
Mailing for community associations
Your board has a meeting date and a notice period to meet. We print and mail everything your association sends to owners, and we work directly with the election firms that run HOA votes.
Annual meeting notices
Meeting notices, agendas and proxy forms mailed inside your bylaw notice window.
Assessments & statements
Coupon books, assessment letters and past-due statements with variable data per owner.
Administrative letters
Rule changes, violation letters and budget packets, personalized by owner and unit.
Newsletters
Monthly or quarterly newsletters printed in color or black and white and mailed at presorted rates.
Bulk community notices
Postcards for construction, pool openings or emergencies across a whole portfolio.
Election mailing
How an HOA election mailing runs
We already print and mail ballot packets for HOA election firms. Whether you run the vote yourself or use an election company, the mailing follows the same path.
- Owner list receivedFrom the management company or election firm, kept confidential.
- Addresses verifiedCASS and NCOA checks catch moved owners before ballots go out.
- Proof approvedBallot, instructions and return envelope signed off by you or the election firm.
- Printed and assembledEach packet inserted and sealed, with counts recorded.
- MailedEntered at USPS with a mailing receipt for your records.
- Returns go to the counterReturn envelopes are addressed to whoever tallies the vote.
Owner lists
Works with your HOA software
Using Buildium? Connect it and we pull each association's owners and mailing addresses directly, with no spreadsheets to send. Using other HOA or property management software? Upload the owner list it exports and we match the columns for you.
For property management companies
Managing many associations? Send one file per community and we keep each mailing separate, with its own proof and count, billed separately.